BUYING GUIDE / PRE-SHIPMENT REVIEW
Release the shipment.Keep the order traceable.
A solar light pre-shipment inspection should connect the finished goods and packing evidence to the approved order record. Use one release sequence so unresolved differences stay visible before handover.
Open the release deskRELEASE BASELINE
Start from the approved order—not from a new visual reference.
Pre-shipment review checks whether the available evidence stays connected to the final order scope. It does not reopen model selection unless a difference is found.
- ORDERModel, configuration, quantity and commercial scope recorded for production.
- SAMPLEApproved physical reference and every accepted change after sample review.
- ARTWORKFinal label, manual and carton files tied to the selected product.
- PACKINGApplicable packing method, included parts and order-specific presentation.
- HANDOVERThe record set required before the buyer authorizes the next shipment step.
INTERACTIVE SHIPMENT RELEASE DESK
Move forward only when the current gate has an answer.
The images below are real YMG product and factory references. They explain the evidence type; they are not presented as records from a specific buyer order.
GATE 01 / APPROVED BASIS
Which final record defines the order?
Name the selected model, configuration, approved changes and artwork versions before reviewing production or packing evidence.
- REQUEST
- Final order and configuration reference
- COMPARE
- Approved sample and dated change record
- STOP IF
- The approval basis is incomplete or conflicting
EVIDENCE REQUEST MATRIX
Ask for evidence by question, not by file count.
The exact evidence available depends on the selected model, order and agreed inspection scope. Confirm the required set with export sales before shipment.
Model reference, white-background view and visible product photos.
Every technical value or the total order quantity.
Product detail photos and the approved change record.
Performance, lifetime or compliance without the relevant record.
Switched-on product photos requested for the selected order.
Measured output, runtime or a formal test result.
Inner protection, included parts, label and carton photos.
Final carton quantity or shipping marks unless they are readable and confirmed.
Order-specific packing information and agreed shipment records.
Carrier acceptance, customs clearance or delivery timing.
RELEASE DECISION
Resolve differences before logistics makes them expensive.
The decision language should say what is clear, what remains open and who confirms the next version.
An order-defining difference is still open.
Pause release when model identity, configuration, approved artwork or packing scope conflicts with the order record.
ACTION / RECORD THE DIFFERENCE AND OWNERThe evidence is incomplete or unclear.
Request the missing view, file or clarification. Do not treat silence as approval.
ACTION / COMPLETE THE AGREED EVIDENCE SETThe agreed review scope has a dated answer.
Keep the approval message, final file versions and handover references connected to the order.
ACTION / AUTHORIZE THE NEXT COMMERCIAL STEPEXPORT HANDOVER RECORDS
Separate product evidence from logistics documents.
Product and packing photos help with order review. Commercial and transport documents serve a different purpose and must be confirmed for the shipment route.
- PRODUCT
- Final model, configuration and approved-change reference.
- PACKING
- Applicable packing information, labels, marks and included parts.
- COMMERCIAL
- Invoice and packing-list scope confirmed for the order.
- TRANSPORT
- Shipment reference and required transport documents coordinated with the responsible parties.
RECORD REQUEST MESSAGE
State the order and the decision you need to make.
Ask which records are available for the selected order. Unknown logistics requirements should remain questions for export sales and the freight partner.
Prepare a shipment record requestEXAMPLE / PRE-SHIPMENT REQUESTWe are reviewing order [reference] for [market]. Please confirm which switched-on product photos, packing photos, packing information and shipment handover records are available for the approved model and configuration before release.
SCOPE BOUNDARY
A checklist does not replace the agreed inspection scope.
Sampling method, acceptance criteria, test reports, regulatory documents, logistics terms and release authority must be confirmed for the specific order and market.